The planning and strategy that goes into executing the most efficient and cost-effective relocations possible is not to be understated. Relocation management is an intricate and tedious job and, depending on the size and scope of the move, it could be nearly impossible for just a single person to pull off. So, what is relocation management and what should you expect from your project manager? Well, everything! But here are a few of the most commonly overlooked items on a relocation checklist.
Consistent Vendor Communication
Our team is familiar with the necessary business relocation vendor services and knows how to best manage and purchase those services. During the moving process, there is always the possibility of an in-field crisis, and multi-discipline vendor management is a skill that really comes in handy. After all, these are the issues that will most dramatically impact your budget and project timeline.
There are a few services that nearly every major move requires, and when it comes to vendors, these are some that may be overlooked:
· Collect references from trusted vendors
· Vendor selection
· Vendor management
· Vendor communication before, during, and after relocation
· Procurement of vendor contracts
· Ensuring contracts are signed and in order, including appropriate insurance
· RFP/RFQ all vendors
A well-qualified and independent relocation project manager can plan, implement, and execute projects quickly, cost-effectively, and with few surprises. Ideally, this kind of expertise leads to a stress-free experience.
Project management skills don’t develop overnight, so it’s really no wonder that this process can be overwhelming for someone unfamiliar with the process. Our staff boasts over 20 years of experience in managing diverse projects with ample resources.
One of the most common issues with independent moves comes down to budget. Whether it’s inaccurate planning or underestimating the cost, this is a big issue and can put a major ripple into the relocation process.
Most moves take over 6 months to plan and execute, so the manpower alone is a reasonable consideration. Then, of course, a company needs to account for the loss of productivity and revenue that naturally occurs during a move.
Additionally, there are real estate fees and, if applicable, the cost of any repairs or touch-ups to the building you’re vacating. It’s important to note these issues before and after the move in case a moving team is liable for damages.
What really drain the wallet are the miscellaneous costs that movers don’t see coming. Aside from security, cleaning, vendors, insurance, financing, etc. there are hidden costs that will really add up. If the budget doesn’t have flexibility for these costs, there could be a pause in the relocation process. It’s important to develop a checklist from A-Z before setting up a budget.
Relocation Management You Can Count On
If you’re considering relocating or expanding your company’s operation, make Relocation Strategies your first and last call. We’ll ensure that your project does not result in a burden to the management team and that the relocation/expansion minimizes a loss of productivity.
Don’t take our word for it. Edward Miguel, President and CEO of Port View Preparatory, recently completed a move with Relocation Management and said, “We needed a reliable professional service that could facilitate and orchestrate this large process for us. [Relocation Strategies’] depth of knowledge and ability to organize, facilitate, and execute was something I didn’t expect or have ever seen. I don’t think I have ever had a vendor or service that was this easy to work with. I recommend this team and having them in your corner.” Give us a call to discuss your upcoming move.