Do we need a broker, a project manager, or both?

Who does what—and why isn’t brokerage alone enough? You should have both as part of your team.

Short Answer
You need both—a broker to secure the right space and a project manager to plan, coordinate, and execute the move. Each plays a different role, and relying on one alone creates risk.

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Why This Matters

Many companies assume their broker will manage the entire relocation.

But brokers typically focus on:

• Finding space
• Negotiating leases

They rarely stay involved through planning and execution.

Without a project manager, critical elements—vendors, timelines, budgets—can quickly become uncoordinated.

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How It Works (Step-by-Step)

1. Broker secures the space
   Identifies options, negotiates terms, and finalizes the lease
2. Project manager takes over execution
   Plans the move, builds timelines, and coordinates all vendors
3. Vendor coordination & bidding
   Furniture, cabling, AV, security, and more are sourced and managed
4. Schedule and budget control
   Ensures deadlines are met and costs are verified
5. End-to-end move execution
   Oversees contractors, vendors, and move-day operations

👉 The broker gets you the space.
👉 The project manager ensures it actually works for your business.

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Common Mistakes to Avoid

• Relying only on a broker to manage the move
• Assuming vendors will coordinate themselves
• Lack of a single point of accountability
• No oversight of budgets and invoices

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Expert Insight (Relocation Strategies POV)

Relocation Strategies acts as an owner’s representative, managing all vendors, bids, schedules, and execution—ensuring your relocation is controlled, coordinated, and aligned with your business needs.

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When to Engage a Specialist

If your move involves multiple vendors, timelines, or operational risk, a project manager is essential to avoid delays, cost overruns, and disruption.

Find out if we move your type of business HERE